MGMT08039 2022 Project and Contract Management for FM

General Details

Full Title
Project and Contract Management for FM
Transcript Title
Project and Contract Mgmt for
Code
MGMT08039
Attendance
N/A %
Subject Area
MGMT - Management
Department
CENG - Civil Eng. and Construction
Level
08 - NFQ Level 8
Credit
10 - 10 Credits
Duration
Semester
Fee
Start Term
2022 - Full Academic Year 2022-23
End Term
9999 - The End of Time
Author(s)
Trevor McSharry, Barrie Cox
Programme Membership
SG_SFACI_K08 202200 Bachelor of Science (Honours) in Facilities and Building Services Management (Add-on) SG_SFACI_K08 000000 Bachelor of Science (Honours) in Science in Facilities and Building Services Management SG_SFABI_K08 202300 Bachelor of Science (Honours) in Facilities and Building Services Management (Add-on)
Description

This module aims to provide students with knowledge and skills that are relevant to managing Procurement and Contract Management processes in FM project settings. This module will equip students with the ability to identify, critically assess, and apply various concepts, tools, and frameworks to understand and address complex procurement challenges encountered in FM project settings.

Learning Outcomes

On completion of this module the learner will/should be able to;

1.

Apply the principles of the project life-cycle process including the implementation of management procedures necessary for the smooth running of a project life-cycle.

2.

Demonstrate a critical awareness of the appropriateness of various procurement routes.

3.

Classify and assess the use of the various standard forms of contract at project and contract level, including advising on the administrative procedures necessary for the smooth running of an FM contract.

4.

Assess, interpret and report on the programme control of projects.

5.

Advice on strategies and procedures to control predicted expenditure in line with a budget on FM projects and contracts.

6.

Formulate advice on the organisational requirements of performance management across FM services and capabilities including managing suppliers to ensure that the scope and value of the service received meets organisational requirements.

7.

Evaluate the principles and techniques associated with engaging and communicating with all relevant project and contract stakeholders.

8.

Demonstrate a critical awareness of the characteristics and behaviour required to lead and manage FM teams.

Teaching and Learning Strategies

This module will be delivered using blended learning techniques. This will include online lectures (via adobe connect, Teams or similar), and guest lectures augmented by independent learning and directed learning. This approach addresses student learning needs. Moodle will be used to upload educational material (i.e. presentations and recordings of online lectures plus supplementary reading material) and as a means of assessment (e.g. quizzes, uploading assignments and journals). 

Module Assessment Strategies

The module will be assessed using a combination of end of semester final exam (60%) and continuous assessment (40%).

Repeat Assessments

Repeat Continuous Assessment and/or Final Exam.

Indicative Syllabus

Apply the principles of the project life-cycle process including the implementation of management procedures necessary for the smooth running of a project life-cycle.

  • Project team structures and procedures such as PIDs, PEPs and PMPs
  • The client’s requirements and the development/project brief including the business case drivers for the development
  • Project risks and contingency planning
  • The management of change
  • Reporting on project processes and procedures, performance and lessons learnt

 

Demonstrate a critical awareness of the appropriateness of various procurement routes.

  • Procurement arrangements
  • Pre-qualification procedures
  • Selection criteria
  • Tender lists
  • Specifications
  • Service level agreements
  • Pricing documentation
  • Tender negotiation
  • Performance indicators
  • Service delivery models

 

Demonstrate an understanding of the use of the various standard forms of contract at project and contract level, including advising on the administrative procedures necessary for the smooth running of an FM contract.

  • The purpose of contracts and their relevance in the FM, construction and property industry
  • The typical elements of a ‘project’ that need to be considered when selecting a form of contract
  • Alternative forms of contract available
  • Primary contractual mechanisms and procedures applied at various stages of the contract.
  • The roles and responsibilities of the administrator.

 

Assess, interpret and report on the programme control of projects.

  • Principles of programme of projects
  • Planning techniques including Gantt chart programmes, critical path analysis and the significance of float
  • Project milestones and acceleration techniques
  • Measuring actual performance against planned performance

 

Advice on strategies and procedures to control predicted expenditure in line with a budget on FM projects.

  • Managing project costs
  • Reporting and forecasting costs
  • Using cashflows in financial management
  • Managing provisional sums and risk allowances

 

Formulate advice on the organisational requirements of performance management across FM services and capabilities.

  • Contract documentation
  • The various standard forms of contract and sub-contract
  • Primary contractual mechanisms and procedures at various stages of the contract
  • Third-party rights including relevant legislation and the use of collateral warranties

 

Evaluate the principles and techniques associated with engaging and communicating with all relevant project and contract stakeholders.

  • The challenges, opportunities and benefits of stakeholder management
  • The key aspects of the individual, team and the project with regards to stakeholder management
  • The process of stakeholder management and tools such as the Iceberg Model

 

Demonstrate a critical awareness of the characteristics and behaviour required to lead and manage FM teams.

  • The different styles of leadership
  •  The different motivation theories
  • Effective organisational design and communication strategies
  • The climate necessary for the creation of high performing teams.
  • The skills required to organise “yourself” and others.
  • An understanding of governance structures and communication strategies.

 

 

 

 

 

Coursework & Assessment Breakdown

Coursework & Continuous Assessment
40 %
End of Semester / Year Formal Exam
60 %

Coursework Assessment

Title Type Form Percent Week Learning Outcomes Assessed
1 Continuous Assessment - practical project management Coursework Assessment Assessment 40 % Any 1,2,3,4,5,6,7,8
             
             

End of Semester / Year Assessment

Title Type Form Percent Week Learning Outcomes Assessed
1 End of semester exam Final Exam Closed Book Exam 60 % End of Semester 1,2,3,4,5,6,7,8
             
             

Online Learning Mode Workload


Type Location Description Hours Frequency Avg Workload
Lecture Distance Learning Suite Lecture 2 Weekly 2.00
Directed Learning Not Specified Directed Learning 1 Weekly 1.00
Independent Learning Not Specified Independent Learning 11 Weekly 11.00
Total Online Learning Average Weekly Learner Contact Time 3.00 Hours

Required & Recommended Book List

Recommended Reading
2014-09-15 Code of Practice for Project Management for Construction and Development John Wiley & Sons
ISBN 9781118378083 ISBN-13 1118378083

The first edition of the Code of Practice for Project Management for Construction and Development, published in 1992, was groundbreaking in many ways. Now in its fifth edition, prepared by a multi-institute task force coordinated by the CIOB and including representatives from RICS, RIBA, ICE, APM and CIC, it continues to be the authoritative guide and reference to the principles and practice of project management in construction and development. Good project management in construction relies on balancing the key constraints of time, quality and cost in the context of building functionality and the requirements for sustainability within the built environment. Thoroughly updated and restructured to reflect the challenges that the industry faces today, this edition continues to drive forward the practice of construction project management. The principles of strategic planning, detailed programming and monitoring, resource allocation and effective risk management, widely used on projects of all sizes and complexity, are all fully covered. The integration of Building Information Modelling at each stage of the project life is a feature of this edition. In addition, the impact of trends and developments such as the internationalisation of construction projects and the drive for sustainability are discussed in context. Code of Practice will be of particular value to clients, project management professionals and students of construction, as well as to the wider construction and development industries. Much of the information will also be relevant to project management professionals operating in other commercial spheres.

Recommended Reading
2009-02-09 Construction Planning, Programming and Control Wiley-Blackwell
ISBN 1405183802 ISBN-13 9781405183802

This book offers a clear explanation of the principles and practice of construction planning, programming and control during the preparation and construction stages of a project. The book is written in the context of current procurement and contractual arrangements and JCT2005, NEC3 and ICE7 contracts are covered. The statutory framework within which construction projects must be managed is explained and the topic of construction hazard and risk is covered in detail. A variety of programming techniques are explained and the development of safe construction sequences and methods is particularly emphasised. The control of time, money and resources are considered in a risk management context and a complete chapter is devoted to cash flow. The third edition has been extensively updated and extended to include new materials on: * Hazard identification * Risk assessment * Health and safety management * CDM 2007 * Construction sequences and method statements * Delay analysis * Waste management and Site Waste Management Plans The final three chapters are devoted to individual case studies which have been selected to illustrate the practical application of the principles explained in the book and to provide examples of current procedures adopted by major contractors. The content is designed to provide a clear and comprehensive text for undergraduates on construction management, surveying and civil engineering degree courses.

Recommended Reading
2013-09-23 Fundamentals of Contract and Commercial Management Van Haren
ISBN 9789087537128 ISBN-13 9087537123

This ground-breaking title from the worlds leading authority on contemporary contracting best practices, the IACCM (International Association for Contract and Commercial Management) delivers a lively and practical complete insight into the contracting process which is useful in both business and personal life. Contracts are the language of business, and this book gives readers the essentials that can make a difference to any deal, no matter how big or small. Designed for the non-contract business professional, this book takes project managers and other professionals through the basic process and gives them a road map to improved results, increased value, and successful outcomes In this book youll find sensible guidance and approaches to ensure business success. Case studies showing you what can go wrong and what can go right -- bring theory into the real world. Checklists give confidence and enable you to be certain that you have asked and answered the right questions as you go through any deal. This real-world approach demonstrates the value of effective contracting. This is not dry, academic prose. It is compelling and dynamic advice and tools to manage business relationships for both buyers and sellers.

Recommended Reading
2014-06-23 Handbook for Construction Planning and Scheduling John Wiley & Sons
ISBN 9780470670323 ISBN-13 0470670320

The authoritative industry guide on good practice for planning and scheduling in construction This handbook acts as a guide to good practice, a text to accompany learning and a reference document for those needing information on background, best practice, and methods for practical application. A Handbook for Construction Planning & Scheduling presents the key issues of planning and programming in scheduling in a clear, concise and practical way. The book divides into four main sections: Planning and Scheduling within the Construction Context; Planning and Scheduling Techniques and Practices; Planning and Scheduling Methods; Delay and Forensic Analysis. The authors include both basic concepts and updates on current topics demanding close attention from the construction industry, including planning for sustainability, waste, health and safety and Building Information Modelling (BIM). The book is especially useful for early career practitioners - engineers, quantity surveyors, construction managers, project managers - who may already have a basic grounding in civil engineering, building and general construction but lack extensive planning and scheduling experience. Students will find the website helpful with worked examples of the methods and calculations for typical construction projects plus other directed learning material. This authoritative industry guide on good practice for planning and scheduling in construction is written in a direct, informative style with a clear presentation enabling easy access of the relevant information with a companion website providing additional resources and learning support material. the authoritative industry guide on construction planning and scheduling direct informative writing style and clear presentation enables easy access of the relevant information companion website provides additional learning material.

Recommended Reading
2008 Procurement Principles and Management Pearson Education
ISBN 0273713795 ISBN-13 9780273713791

This book is designed to meet the needs of the modern manager as a practical guide and to satisfy the requirements of students of purchasing management, whether functional, specialist or general.

Recommended Reading
2009-09-08 Total Facilities Management John Wiley & Sons
ISBN 1444316133 ISBN-13 9781444316131

Module Resources

Non ISBN Literary Resources

None

Journal Resources

None

URL Resources

Society of Chartered Surveyors Ireland:  www.scsi.ie

The Royal Institution of Chartered Surveyors:  www.rics.org

The Chartered Institute of Building: https://www.ciob.org/

International Facility Management Association: https://www.ifma.org/

 

 

Other Resources

None

Additional Information

None